FUND RAISING & ACCOUNTING/ACCOUNT OPENING & HANDLING PROCEDURES-POLICY UPDATED
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Dear All
Please organise fund raising teams and fund management teams [ie two teams] on the following lines....
[1] All chapters must have Account management teams.These teams should have four/five members,=ie Chapter's Secy finance+3/4 other members as joint signatories....Accounts are to be operated by Secy finance plus any one person from other 3/4 members, as authorised by respective chapter's executive committee to operate accounts.
''''''No single signature account operation is allowed'''''...This team will also be responsible for all matters pertaining to accounts operation+internal audit controlls and reports/returns.The management team will be responsible for all issues jointly in matters relating to accounts..The Central Secy Finance must be informed with updated position of collections and transfers / occurring of any activity related to Accounts
[2] All Chapters need to have Fund raising teams.,keeping in view the geographical spread of the respective areas- the teams can have area wise representations....Only designated people from the team must take the responsibilty to raise funds for PTI.
'''''''''''No free for all fund collection should be allowed.'''..The team head, must have inovative ways /methods for meeting fund collection targets[as assigned by the local chapter].
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Fund raising is an on going requirement and should Not be restricted to Chairman's visits/event..
'''''''Amounts should be paid ONLY into the defined PTI accounts, and all payments received must be properly accounted for/given receipts and should correspond to bank deposit[ie amount collected and deposit tally has to be maintained]'''''
[3] At the end of each financial year there must be an audit for sake of transparency.
[4] PTI Central account/PTI disaster account/ PTI UK A/c c/o,UK Lloyds TSB Bank/PTI A/C Canada and now in the US PTI accounts are recognized accounts...
'''''''All payments must be have due acknowledgement/given receipts and accounted for by respective chapter's account handling persons.....
[5]..''''IN areas where local laws do not permit opening party account,all payments/collection have to be remitted directly into the official PTI Central account...
[6]...[At the central level ,Mr Arshad central accounts officer =E-mail----marshadcma@yahoo.com''''''' will provide receipts for deposits at the central level....] All Persons[with Name/contact details displayed on web] responsible for account handling in all chapters should be notified to enable donors know for follow up/ for obtaining receipts.
[7]...All Fund handling teams should be answerable to respective chapter's executive committees and all functions have to be carried out by adopting proper institutional methodology-and in respect of laws of that country..In short ''all functions related to accounts must strictly follow rules and procedures made by their committee and Laws applicable in that country'''.
[8] There will be changes to separate PTI accounts and relief accounts for International chapters.[As already done at the central level in Pakistan]These accounts when opened should be notified urgently-The procedure for all accounts operations[PTI OR RELIEF] has to follow the same [joint signatory methodoloy without exceptions.]
[9] Any /All other collection must be sent directly to respective head of Central accounts..
[10] .PTI central accounts office will not take any responsibility of collections / remittances to any Office/Person etc other than the officially notified central accounts/ similarly all Recognized Accounts in other Chapters will be responsible for all controls,receipts and acknowledgements of all forms of contributions- incl Transparent handling/Audit of their respective accounts...
[11]''''''''.No Fund Collection appeal should be entertained if not routed/endorsed by Central Secretary Finance..''''''''''''''''''
[12]''''''''No direct remittances should be made to any Person/Office/Chapter, EXCEPT THE CENTRAL OFFICIAL PTI ACCOUNT''''''
[13]'''For opening of new account apart from all rules enlisted above ,following steps are to be ensured....
[A].First requirement is recognition of the Chapter by Secretary Gen's office..Followed by Appointment of membership coordinator/s
[B] Meet the requirement of minimum numbers of members as notified by Secretary Gen's office
[C]..Register PTI as non profit entity/or other form ''''as per applicable laws of the land..''''
[D]..Make a fund handling team and have it approved from Central Secretary Finance..
[E]..Open Bank account in the name of registered entity;ie PTI
[F]..All/Any collections will be directly remitted into Pakistan Tahreek e Insaf Central account with out exceptions..'''Except permissibale expenses in fund raising activities/ minimum retention of Balances in consultation with Central Secy Finance..
All above is to be implemented urgently..Any further policy changes will be notified as and when required..
Please feel free to ask if any more details if required- as per subject listed above
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thank you & regards
Sardar Azhar Tariq Khan
[Central Secy Finance,
PTI CENTRAL OFFICE.
Islamabad]